In a world where acronyms are used constantly…brb, idk, wfh, tbt, smh, this article clarifies exactly what an ATS is and why it might help your organisation to recruit.
Applicant Tracking System. And it does what it says on the tin. It’s a system that can be used to track applicants through the recruitment process.
Like your finance team use an accounts package to manage invoices, your recruitment team need a recruitment system to manage applicants.
There are many, many forms of ATS’, from the basics of accepting applications online through to on-boarding and integration with your HRMS (Human Resource Management System, another acronym!).
Often, ATS’ will be available in modular format, some of the modules are listed below:
Recruiter Portal: A dedicated desktop for recruiters to log in to and run all of their day to day recruitment.
As standard it allows you to:
- Interview Schedule
- On-board Candidates
- Connect To Your Careers Website
- Task Manage
- SMS Communicate
- Report On Recruitment
- Build A Talent Pool
It can also allow you to:
- Add Branch/Hiring Manager Communication Options
- Enhance Application Forms
- Enhance Job Templates
- Enhance SMS & Email Communications
- Diversity & Equality Updates
- Enhance Communication
- Add a Hiring Manager Portal
- Add a Candidate Portal
- Do DBS Checks
- Provide Medical Questionnaires
- Psychometric Test Candidates
- Mailchimp Integrate
- E-Sign and Docusign Integrate
- Google Maps Integrate
- Video Interview
- HR Integrate
Hiring Manager Portal: A dedicated area for anyone involved in the recruitment process (apart from the recruiters) to log into. This should be a scaled-down version of the Recruiter Portal.
A hiring portal allows you to:
- See And Manage Live Jobs
- Manage Candidates
- Share Documents Between Hiring Managers And Main System Recruiters
- Review Candidates Applications
- Create Email Templates
- Interview Schedule
- Organise Into Folders
- Search Candidates
- Have Candidate Progress Options
- Share And Download Documents
- Have Source Confidentiality
It also allows you to:
- Raise Offers
- The Ability For Hiring Managers To Create Tasks
- Basic Reports
- View References Once Received.
- View Onboarding Checklist(s).
- View Telephone Interview Notes
- View Interview Scores
- Organised By Colour Code Job Applications
- Filter By Progress Options To Only View Applicants At The Specified Progress
- Advert Approval
- Ability To Add Third Tier Users
- Option To Restrict Third Tier Users Access
- Outlook Plug-in & Outlook Calendar Sync Per Hiring Manager Portal User.
- Blind Shortlist
It allows candidates to:
- Track Applications
- View An Easy To Use Dashboard
- View Supplied And Live Job Listings
- Set Up Job Alerts
- Upload Documentation
- Email In The Email Centre
- View Company Information And Media
- Create A Candidate Profile
- Complete Numeracy, Literacy, Psychometric tests
- Create Login’s Through Social Media
Do You Need One?
The ultimate question, do I need an ATS?
Having an ATS allows you to streamline your recruitment process by being able to manage and track your job vacancies in one place. It’s an end to end solution to manage everything from, a hiring manager with an empty chair, right through to the candidate with their documents ready to start work.
Although it may seem like a big investment, by using an ATS you’re going to save time and therefore save money. It also means you become less reliant on other services and multiple tools to do it for you, instead, you just have one, giving you the ability to bring your recruitment in house, saving yourself a lot of money on hefty recruitment fees.
If you’re losing track of the communication you’ve had between candidates, spending a lot of money on each recruit or you have no idea what stage of recruitment your hiring managers are at, is a sign that you might need an ATS.
Or if you need general support when procuring an ATS, our free ATS Procurement Guide will give you all the information and support needed to find the perfect system for you. You can download the guide here.